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Intake

Brooklyn, New York
Full Time
Intake Coordinator

Location: Brooklyn, NY 
Employment Type: Full-Time, In-Person
Schedule: Monday–Friday,
Salary: Based on Experience

Position Overview

A growing organization in Brooklyn is seeking a motivated, personable, and detail-oriented Intake Coordinator to join its team.

This is an excellent opportunity for someone who enjoys working with people, providing excellent client service, and maintaining organized administrative processes.

The Intake Coordinator will be responsible for communicating with clients, assisting with intake paperwork, preparing documentation, and ensuring a smooth and efficient intake process.

The ideal candidate is friendly, organized, professional, and eager to learn and grow within a supportive office environment.

Key Responsibilities Client Intake & Coordination

  • Communicate and coordinate with clients on a daily basis.

  • Guide clients through the intake process and explain required forms and documentation.

  • Assist clients with completing necessary paperwork accurately and efficiently.

  • Respond to client inquiries and provide professional, helpful assistance.

  • Follow up with clients regarding missing information or outstanding documentation.

  • Build and maintain positive, supportive relationships with clients.

  • Ensure clients receive a welcoming and professional experience throughout the intake process.

Documentation & Administrative Support

  • Prepare, review, and submit intake documents accurately and on time.

  • Maintain organized and up-to-date client records.

  • Enter and update client information in internal systems.

  • Review paperwork for completeness and accuracy.

  • Track pending documentation and follow up as needed.

  • Coordinate with internal team members to ensure efficient processing.

  • Assist with general administrative and office responsibilities.

Qualifications

  • Entry-level candidates are welcome to apply.

  • Excellent verbal and written communication skills.

  • Strong organizational skills and attention to detail.

  • Warm, friendly, and professional attitude.

  • Ability to communicate effectively with clients and coworkers.

  • Strong follow-up skills and ability to manage multiple responsibilities.

  • Comfortable working with forms, documentation, and computer systems.

  • Dependable, responsible, and eager to learn.

  • Ability to work independently while contributing to a team environment.

  • Previous intake, customer service, or administrative experience is a plus but not required.