Administrative Assistant

Location: Brooklyn, NY (Hybrid)
Employment Type: Part-Time
Schedule: Flexible Hours – Work from Home with Company Cell Phone and Occasional Job Site Visits
Salary: Based on Experience

Position Overview

We are seeking a motivated, organized, and dependable Administrative Assistant to support daily business operations in a flexible hybrid role. This is an excellent opportunity for someone who is eager to learn, takes initiative, and enjoys helping projects move from start to finish.

The ideal candidate is a strong communicator with excellent attention to detail who can work independently while staying organized in a fast-paced environment. Training will be provided for the right candidate.

• Draft proposals, contracts, and invoices using pre-existing templates in Canva, Outlook, and invoicing software.
• Respond promptly and professionally to customer inquiries via phone, email, and text.
• Help manage projects from initial customer inquiry through successful completion.
• Coordinate communication with clients, vendors, and team members to keep projects on schedule.
• Maintain organized digital files, documentation, and project records.
• Assist with scheduling appointments, meetings, and follow-up communications.
• Perform general administrative and operational tasks to support day-to-day business activities.
• Visit local job sites as needed to assist with project coordination and administrative support.
• Identify opportunities to improve workflow and help keep operations running efficiently.

• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Self-motivated with the ability to work independently.
• Comfortable using Microsoft Outlook, Canva, and general office software.
• Quick learner with strong problem-solving abilities.
• Professional, reliable, and customer-service oriented.

• Flexible hybrid work environment.
• Opportunity for long-term growth and increased responsibilities.
• Supportive and collaborative team environment.