Administrative Assistant

Job Title: Administrative Assistant Location: North Brunswick, NJ
Job Type: Part-Time to Full-Time (25 - 35 Hours / Week)
Schedule: Monday through Friday (Flexible daytime hours)
Salary: $20.00 - $25.00 / hour (Commensurate with experience)

We are seeking an articulate, organized, and reliable Administrative Assistant to join our office team in North Brunswick, NJ. This role is essential to keeping our day-to-day business operations and financial processes running smoothly.
The ideal candidate possesses strong written and verbal communication skills, a high level of professionalism, and hands-on experience handling basic accounting tasks in QuickBooks and Microsoft Excel. If you are detail-oriented, comfortable managing accounts payable and receivable, and excel at drafting clear business correspondence, we would love to connect with you. Key Responsibilities:

• Manage accounts payable and accounts receivable processes, including entering bills, issuing invoices, and tracking incoming payments.
• Utilize QuickBooks to log daily transactions, reconcile accounts, and support financial recordkeeping.
• Maintain accurate Microsoft Excel spreadsheets for tracking orders, client accounts, and internal logs.
• Draft, proofread, and send professional, clear, and articulate email communications to clients, vendors, and team members.
• Assist with general office administration tasks, including filing, answering inquiries, and organizing records.
• Collaborate closely with management and department heads to support daily workflow and operational needs.

Qualifications:

• Proven experience working with QuickBooks and Microsoft Excel.
• Demonstrated experience handling accounts payable (A/P) and accounts receivable (A/R).
• Exceptional written communication skills with the ability to write polished, professional emails.
• Articulate, professional verbal communication skills for phone and in-person interactions.
• High attention to detail, accuracy with numbers, and strong organizational skills.
• Ability to work independently and manage daily office tasks efficiently.

 What We Offer: 

• Competitive hourly rate tailored to experience.
• Free commuter transportation via company van service providing round-trip transit from two locations in Brooklyn directly to the warehouse facility.
• Flexible schedule within a 25 to 35 hour work week.
• A clean, professional, and supportive office environment.
• Opportunities to build and expand administrative and financial skill sets.