Executive Assistant

Executive Assistant to President
Location: Greenpoint, Brooklyn, NY
Employment Type: Full-Time
Schedule: Monday–Friday, 9:00 AM–5:00 PM. Occasional weekend tasks (approximately 5–6 times per year).
Salary Range: Depending on experience
 

A growing fire protection company is looking for a sharp, proactive, and resourceful Executive Assistant to work directly with the President. This is not a typical administrative role. The employer is looking for someone with strong business sense who can think independently, take initiative, anticipate needs, and help manage a fast-paced and sometimes unpredictable environment.

The ideal candidate is tech-savvy, comfortable using AI tools and technology to improve efficiency, and able to find solutions without needing constant direction.

Responsibilities

• Provide direct support to the President and assist with day-to-day business operations.

• Manage priorities, follow up on important tasks, and ensure deadlines are met.

• Anticipate needs and proactively identify solutions to business challenges.

• Coordinate projects and communicate with employees, clients, and vendors.

• Use AI tools and technology to streamline workflows and improve efficiency.

• Handle sensitive information with discretion and professionalism.

• Take ownership of tasks and help keep daily operations organized and running smoothly.

• Assist with special projects and additional administrative responsibilities as needed.

Qualifications

• Previous experience as an Executive Assistant, Business Assistant, Operations Coordinator, or in a similar role.

• Strong business sense and ability to understand how a company operates.

• Highly organized, resourceful, and able to multitask in a fast-paced environment.

• Strong problem-solving skills and ability to think on your feet.

• Comfortable using AI tools, technology, and business software.

• Self-starter who takes initiative and requires minimal supervision.

• Excellent communication and interpersonal skills.

• Discreet, dependable, and professional.

Additional Information: Opportunity to work closely with company leadership in a hands-on role with room to take on broader responsibilities.