Executive Assistant to President
Location: Greenpoint, Brooklyn, NY Employment Type: Full-Time Schedule: Monday–Friday, 9:00 AM–5:00 PM. Occasional weekend tasks (approximately 5–6 times per year). Salary Range: Depending on experience
A growing fire protection company is looking for a sharp, proactive, and resourceful Executive Assistant to work directly with the President. This is not a typical administrative role. The employer is looking for someone with strong business sense who can think independently, take initiative, anticipate needs, and help manage a fast-paced and sometimes unpredictable environment.
The ideal candidate is tech-savvy, comfortable using AI tools and technology to improve efficiency, and able to find solutions without needing constant direction.
Responsibilities
Provide direct support to the President and assist with day-to-day business operations.
Manage priorities, follow up on important tasks, and ensure deadlines are met.
Anticipate needs and proactively identify solutions to business challenges.
Coordinate projects and communicate with employees, clients, and vendors.
Use AI tools and technology to streamline workflows and improve efficiency.
Handle sensitive information with discretion and professionalism.
Take ownership of tasks and help keep daily operations organized and running smoothly.
Assist with special projects and additional administrative responsibilities as needed.
Qualifications
Previous experience as an Executive Assistant, Business Assistant, Operations Coordinator, or in a similar role.
Strong business sense and ability to understand how a company operates.
Highly organized, resourceful, and able to multitask in a fast-paced environment.
Strong problem-solving skills and ability to think on your feet.
Comfortable using AI tools, technology, and business software.
Self-starter who takes initiative and requires minimal supervision.
Excellent communication and interpersonal skills.
Discreet, dependable, and professional.
Additional Information: Opportunity to work closely with company leadership in a hands-on role with room to take on broader responsibilities.