Location: Brooklyn, NY (Hybrid) Employment Type: Part-Time Schedule: Flexible Hours – Work from Home with Company Cell Phone and Occasional Job Site Visits Salary: Based on Experience
Position Overview
We are seeking a motivated, organized, and dependable Administrative Assistant to support daily business operations in a flexible hybrid role. This is an excellent opportunity for someone who is eager to learn, takes initiative, and enjoys helping projects move from start to finish.
The ideal candidate is a strong communicator with excellent attention to detail who can work independently while staying organized in a fast-paced environment. Training will be provided for the right candidate.
Responsibilities
Draft proposals, contracts, and invoices using pre-existing templates in Canva, Outlook, and invoicing software.
Respond promptly and professionally to customer inquiries via phone, email, and text.
Help manage projects from initial customer inquiry through successful completion.
Coordinate communication with clients, vendors, and team members to keep projects on schedule.
Maintain organized digital files, documentation, and project records.
Assist with scheduling appointments, meetings, and follow-up communications.
Perform general administrative and operational tasks to support day-to-day business activities.
Visit local job sites as needed to assist with project coordination and administrative support.
Identify opportunities to improve workflow and help keep operations running efficiently.
Qualifications
Strong organizational skills with exceptional attention to detail.
Excellent written and verbal communication skills.
Self-motivated with the ability to work independently.
Comfortable using Microsoft Outlook, Canva, and general office software.
Quick learner with strong problem-solving abilities.
Professional, reliable, and customer-service oriented.
What We Offer
Flexible hybrid work environment.
Opportunity for long-term growth and increased responsibilities.