Location: New York, NY
Employment Type: Full-Time, Hybrid
Schedule: Monday–Friday | 3 Days In-Office, 2 Days Remote
Salary: Based on Experience

A well-established nonprofit organization is seeking a detail-oriented, dependable, and organized Accounts Payable Associate to join its finance team.

This position is responsible for ensuring the accurate and timely processing of vendor invoices, maintaining financial records, and supporting the organization's day-to-day accounting operations.

In addition to accounts payable responsibilities, the associate will provide occasional executive and administrative support to the accounting department's leadership team.

The ideal candidate is proactive, highly organized, comfortable using accounting software, and able to handle confidential information with professionalism and discretion.

• Process vendor invoices accurately and efficiently using NetSuite.

• Match invoices with receipts and verify supporting documentation and approvals.

• Prepare and process weekly payments, including check printing, ACH transfers, and wire payments.

• Assist with foreign exchange rate reconciliations.

• Maintain accurate vendor records, invoices, and payment documentation.

• Reconcile vendor statements and investigate billing discrepancies.

• Respond professionally to vendor inquiries regarding invoices and payments.

• Identify and escalate duplicate payments, unusual transactions, or discrepancies.

• Ensure compliance with internal accounting controls and nonprofit financial policies.

• Collaborate with internal departments to ensure timely payment processing.

• Assist with additional accounting and reconciliation tasks as needed.

• Provide occasional executive assistant support to accounting department leadership.

• Coordinate meetings, appointments, and departmental schedules.

• Assist with calendar management and internal communications.

• Prepare reports, spreadsheets, presentations, and supporting materials.

• Help organize departmental initiatives and administrative projects.

• Maintain confidentiality when handling sensitive financial and organizational information.

• Support additional administrative responsibilities as needed.

• High school diploma or equivalent required.

• Associate or bachelor's degree in Accounting, Finance, or a related field preferred.

• 1–3 years of accounts payable or general accounting experience.

• Experience with NetSuite preferred.

• Previous nonprofit accounting experience is a plus.

• Proficiency in Microsoft Excel and other Microsoft Office applications.

• Strong attention to detail, accuracy, and organizational skills.

• Ability to learn new accounting software and systems quickly.

• Excellent written and verbal communication skills.

• Ability to manage multiple responsibilities and meet deadlines.

• Professional, dependable, and comfortable working independently and collaboratively.

• Ability to maintain confidentiality and exercise discretion.